Arts live: Event Guarantee Call

The application form is now online and available HERE

To Apply you must first sign up as a member SIGN UP FOR MEMBERSHIP HERE

Dumfries & Galloway Arts Live is a new network of venues and promoters hosting performing arts events across the region to create a diverse year-round programme.

Brought to the region by the Dumfries & Galloway Arts Festival team, the Arts Live programme is looking for individuals, venues and promoters wishing to put on quality performing arts events for 2017 to apply for our guarantee against loss scheme.

Become a member

To apply you must be or become a member of Arts Live it is free and easy to join.


Arts Live’s Guarantee Against Loss scheme is now open for its second round of applications

  • It is open to artists venues and promoters in Dumfries and Galloway who are seeking to put on a performing arts event of their own.
  • Applications are now being considered for events taking place between 1 June 2017 and 31 APRIL 2018. The deadline for applications is Thursday, 4 May 2017.
  • There will be  a second deadline in September.
  • If you are planning an event  after 31 March 2018 that you would like us to support, you are welcome to discuss ideas with us.

Please get in touch with Lou on 01387 259627

When looking at which events to support, the event should fulfil the following criteria:

  • Should be of a high quality, beyond an organisation’s usual activity
  • Be of good artistic quality
  • Will draw an audience
  • Is not competing with another similar event in the area at the same time
  • Have to take place between 1 June 2017 and 31 March 2018
  • Have a realistic budget
  • Have a realistic ticket income
  • Have a realistic ticket price
  • Organisers should be willing to promote the event through their own network, costs to be included in the budget

You can include in your budget the Following costs

  • Artists’ fees, travel and accommodation*
  • Venue hire*
  • Publicity
  • Set-up and technical costs*
  • Box Office Fees

* If you run a venue, are an artist or a sound technician, etc, these will include your own fees provided they are included in the application

What we won’t pay for

  • Promoters’ time
  • Costs of catering for the public
  • Rented items that are not returned
  • Cancellation costs

The application form is now online and available HERE

We are conducting our selection through a fair and open access application process. No funding decisions will be made prior to the application deadline.

An allocation of ticket sales (no less than 20%) must be available via the Midsteeple Box Office

All forms should be returned by 4 May 2017 to Louise Davies, Arts Live Producer

Email: or by post Dumfries & Galloway Arts Live, Gracefield Arts Centre, 28 Edinburgh Road, Dumfries, DG1 1JQ. Tel: 01387 259627.

The panel meet on 10 May and applicants will receive a decision by 16 May.

SMALL PRINT: The total costs of the event should be more than the guarantee requested and we are looking for promoters to buy in with a shared risk. The promoter should be confident in achieving a minimum audience. The guarantee will ensure that all agreed event costs are covered, provided you achieve above the minimum. Should ticket income be more than the event costs, you will keep profits. Typically we will guarantee a loss of up to £500 but will offer a smaller or larger guarantee, depending upon the overall cost of the event. The costs should include artists’ fees, travel accommodation, venue hire, technical costs and publicity. If for example you are an artist or a venue, you can include your own fees in the budget. Typically we will expect the guarantee to cover no more than 50% of the total event costs but we will make exceptions for high risk or  developmental projects, Children’s  theatre or dance. You must supply us with copy and a good quality image for our listings, and publicity. Tickets must be made available via our booking system. You will be primarily responsible for the promotion and marketing of your event. We do, however, offer support via press releases, newsletters, website material and social media.